Building administration
BilAdmin values
Professionalism
Responsability
Integrity
Financial Administration of Owners Associations
- Organization and management of the single-entry accountancy/book-keeping for the owners association, by means of specific information systems, done according to the legal regulations in force;
- Administration of goods and funds belonging to the owners association;
- Drawing up the monthly payments reports and posting them in accordance with the legal regulations in force;
- Cashing of the debts to the current expenditures of owners of the association and also of all other incomes of the association, in dedicated places;
- Calculating and cashing of the penalties according to the legal regulations and to the system agreed by the general assembly of the owners;
- Notice addressed to the Executive Committee requesting to notify the bad debtors and application of the bad payments and discharging procedure, with the correlated penalties;
- Preparation and completion of the log book, inventory book, repair fund book, revolving fund book, special fund book, penalties fund book and other specific forms of activity for single-entry accountancy, according to the legal regulations in force;
- Presenting, upon the request of the Executive Committee, of all reports or all the documents necessary for the financial control of the activity of owners association;
- Drawing up and handing in the reports on active and passive elements of the association’s accounting to the local councils, also according to the legal regulations in force, till the 1-st of March for the ended accounting period (till the 31-st of December of the previous year) and till the 1-st of September for the existing situation at the middle of the current year (the 30-th of June);
- Drawing up the fiscal records and handing them to the local fiscal administration;
- Drawing up the salaries statements for the personnel employed by the owners association;
- Drawing up and handing in of the reports regarding the legal payments to the social insurance funds for the personnel employed by the owners association;
- The payment of the tax income and all contributions owed by the owners association at the social funds for the salaries of the employed personnel;
- Presenting upon the request of the Executive Committee or upon the request of Censors Commission all the necessary reports and documents for the financial check-up of the association’ activity;
- Drawing up and annual presentation in the General Assembly of the Association of the report regarding the condominium administration for the previous year.
- Checking or approving, if case be, of the network counters index if they belong to more than one owners association;
- Checking of the invoices issuance consumptions according to the index shown by the condominium/ blocks of flats counters or by the individual counters, if any, according to the legal regulations and also according to the methodological norms for the distribution of consumptions;
- Inspection of the property sides in order to eliminate the malfunctions on commonly used installations and to eliminate losses which increase unjustified expenditures of the owners association (water leaks, etc);
- Analysis and approval by the Executive Committee of the owners association of the offers of the service providers which will comply with the price requests, execution period and quality, in order to develop certain works, in accordance with the legal regulations in force;
- Purchase of materials needed for the current maintenance and repair of the common property items of the owners association and liability on their integrity;
- Drawing up of the necessary formalities to contract with service providers for the operation and maintenance of the buildings that are part of the owners association;
- Follow-up the completion of the ongoing contracts with the service providers for repairs, rental of commonly owned spaces, etc.;
- Notice addressed to the Executive Committee and takeing-up of the necessary measures to carry out timely and efficiently works of maintenance and repair;
- Control of fulfillment of all contractual obligations of staff employed by the owners association for cleaning, garbage loading and disposal and other related services, and in case of infringement, notice to the Executive Committee;
- Small repairs done at some elements of the common property (lighting bulbs replacements, switches, windows, doors or windows locking systems), for which the owners association will support only the costs of the materials used;
- Other tasks stipulated in and decided through the administration contract.
- Cleaning of the common sides of the real estate;
- Maintenance of the elevators (if any). *Note: Additional services will be provided by BilAdmin staff or by subcontractors of BilAdmin.